Job description of training officer include key duties/responsibilities as follows:
1. Search training suppliers, signed a contract with the partners at the company.
2. Contact trainer and line managers to determine the location, time, facilities and training.
3. Making training program and send to training manager of approval and sent to all departments concerned.
4. Directly or authorization for junior training staff to organize and monitor the training.
5. Organize the training include: review the list of participants, distribution of materials and training, monitor trainee in training, support trainer in training.
6. Make training list for employees to sign, take back training documents.
7. Contact with line managers / supervisors to build up schedule for training materials.
8. Manage training materials stipulated by regulations.
9. Photo, distribution, management of training materials as regulation of procedures to control documents.
10. Backup, check training materials periodically.
11. Manage the training records of the company.
12. Assist in conducting employee skill evaluations.
Support and implement the system of performance appraisal.
13. Ensure training programs are aligned with company programs.
14. Other work to fulfill training program.
Tips to write effective job description
Not having the job description reviewed by others:
This is also a common mistake. One may be subject to bias, but more than one, especially with the help of those external advisor, the job description can be more perfect.
Not specific enough:
Be specific and concise; if you don’t address the specific, then what the job description is for. It is for the candidate to understand just exactly what he needs to do or needs to have. Lacking details can confuse the candidates very well.
Listing unnecessary functions or job duties:
Just classifying these into the “others” category will save you a lot of effort and space. On the other hand, the job description will become more dilute and easy to be neglected.
Using buzzwords or abbreviations:
In fact, it is not necessary at all to use such in a job description.
Using slang or legal words:
just use common wording to communicate with others and don’t do anything extraordinarily.
Not updating the job description:
The same job may require different duties and responsibilities in different times, so, you cannot use the same job description for 2 different times.
Source: 12 tips to writer an effective job description – http://www.humanresources.hrvinet.com/tip-to-writing-job-description/