Project manager job description

I/ Job information of Project manager

1. Job tile:
2. Job Code:
3. Department:
4. Report to:
5. Job purpose:

II/ Key tasks of Project manager

1. Project planning

• Explain implications of changes to project scope and/or objectives to the client and to the project team.
• Lead the team to prioritize signed off project work based on analysis of strategic importance, tasks outstanding, obstacles or barriers, budgets, resources and deadlines.
• Create, or participate in the creation of, project documentation.
• Manage the client stakeholders, team members, or contract personnel to design a solution and establish associated project time lines and budgets that allow for the delivery of the most strategic functionality within the project constraints.
• Establish and maintain a usable and well-communicated schedule for all phases of a project.
• Work with the account director to ensure changes are understood and approved.

2. Project accounting and finance

• Understands basic revenue models, p/l, and cost-to-completion projections and makes decisions accordingly.
• Understands our pricing model and billing procedures.
• Accurately forecasts revenue, profitability, margins, bill rates and utilization.
• Assures project legal documents are completed and signed.
• Tracks and reports team hours and expenses on a weekly basis.
• Manages project budget.
• Determines appropriate revenue recognition, ensures timely and accurate invoicing, and monitors receivables for project.
• Follows up with clients, when necessary, regarding unpaid invoices.
• Analyzes project profitability, revenue, margins, bill rates and utilization.

3. Project control

• Manage scope creep through client change orders, internal change orders, phased delivery or other methods to ensure projects deliver on time line, scope, budget and strategy expectations.
• Evaluate all key project deliverable, as well as final product to ensure traceability of requirements, high quality and client acceptance.
• Responsible for formal sign off on all project deliverable; this will often include coordinating input and involvement from the account director and client.
• Ensure project meets internal and client expectations with respect to quality, budget, delivery time lines, and strategy.
• Identify, track, manage and mitigate risk on specific client engagements. Escalate these issues when necessary to ensure minimal impact to quality, budget, and time line.
• Where project control is in jeopardy, create contingency plans with appropriate input from key team members (including the account director) and implement a revised project schedule, scope or budget in a timely manner.

4. Project communication

• Work with account director to ensure clients achieve an understanding of expectations, deliverable, dependencies, risks, progress and the bright works development process.
• If needed, create customized reporting for the client or team with account management and/or team leads, to secure sign off on deliverable or documentation.
• Use sound judgment in all project communication and ensure that key stakeholders including the
• Team, client and management are apprised of project activities in a timely manner.
• Communicate progress, risks, expectations, time lines, milestones and other key project metrics to clients and team members.

5. Internal project reporting and administration

• Be prepared to discuss project quality, client and team satisfaction, and project success metrics during regularly scheduled and ad hoc project review meetings with the managing director.
• Track and report weekly on percent complete, budget burn, earned value, slippage, project effort and duration to complete and other key project metrics.
• Keep an accurate risk tracking document with an associated mitigation plan.

6. Resource management

• Determine project roles of team members based on project requirements, time frames and budget.
• When necessary work with external contractors in addition to internal resources.
• Define skill sets (competencies) required for the project based on project specifications and requirements.
• Determine resource requirements (including staffing, software, hardware, and facilities) of projects, based on project specifications.

7. Client management

• Continually seeks opportunities to increase customer satisfaction and deepen client relationships.
• Builds a knowledge base of each client’s business, organization and objectives.
• Manages day-to-day client interaction.
• Sets and manages client expectations.
• Develops lasting relationships with client personnel that foster client ties.
• Communicates effectively with clients to identify needs and evaluate alternative business solutions.

III / Job specification of Project manager

1. A university degree in a related field.

2. Eight to ten years of experience in a senior leadership position.

3. Demonstrated ability to establish and maintain effective relationships and partnerships with key stakeholders.

4. Demonstrated experience in leading and managing complex projects that are strategic in nature and national in scope.

5. Knowledge of labor force strategies would be an asset

6. Excellent organizational skills with demonstrated ability to execute projects on time and on budget.

7. Strong interpersonal, communication, facilitation and presentation skills.

8. Strong analytical and problem solving skills.

9. Ability to work independently and with minimal supervision.

10. Demonstrated ability to work in a small team setting.

11. Good computer skills, proficient with ms office applications.

12. Ability to communicate effectively in both official languages is an asset.

13. Experience with the federal government funding process is an asset.

14. Knowledge of workforce strategies developed in other sectors is an asset.

15. Educational and experience requirements include engineering degree or equivalent combination of technical training plus 2 years experience/knowledge of construction, design, finance and management required.

16. Must be able to apply innovative and effective management techniques to maximize employee performance.

17. Thorough understanding of corporate and industry practices, processes, standards etc. And their impact on project activities is vital.

18. Superior communication and interpersonal (tact, diplomacy, influence etc.).

HR management

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