Office assistant job description

Office assistant job description

Office assistant job description

This post includes contents of job profile/tile such as: job purpose, key duties/responsibilities/tasks and related documents of Office assistant.

To set up Office assistant job description, you should ref topics below:

5 steps to writer write an effective Office assistant job description.

12 tips to write Office assistant job description.

I. Sample duties/responsibilities of Office assistant

You can ref some functions as follows:

1. To supervise the performance of receptionists;

2. To record and maintain the minutes of the meetings of the Boards (management or directors);

3. To type and prepare documents as required;

4. To greet customers and senior members of the company; answer phone and receive messages sent to the company;

5. To provide assistance to staff members like answering, receiving phone calls and taking messages;

6. To be in charge of maintaining the Archives of the company;

7. To be responsible for distributing letters and notices to customers and shareholders;

8. To record checks and donations;

9. To ensure the front desk area to be cleaned and in tidy order;

10. To be responsible for sending mails at requests;

11. To be responsible for maintenance, upgrade and development of data collection system of the company to satisfy the required standards;

12. To be in charge of quality assurance duty for database management;

13. To provide training for the staffs in relation to data encoding and decoding;

14. To provide travel and accommodation expenses for employees at requests;

15. To provide assistance in preparing documents and reports;

16. To collect statistics for the program coordinators at requests;

17. To maintain the supply of office requisites;

18. To update and maintain mailing list of the company;

19. To upgrade the system at requests of the superiors or if necessary;

20. To support individuals at requests of the superiors;

21. To copy, paste and mail Board packages;

22. To communicate with lending banks;

23. To maintain an efficient and harmony working environment among employees, clients and mangers;

Base on the above job description, you can set up: KPIs, KRAs, job objectives/goals, job standards/requirements, job specifications/qualifications.

If you need more free Office assistant job description forms/templates/formats in details, please leave comments at the end of this post. You also can re-write this form in pdf/word file.

II. Related docs to job description:

• 14 office job descriptions samples.

Office assistant specification

5 steps to writer write an effective Office assistant job description.

12 tips to write Office assistant job description.

Office interview questions

Administrative career ebooks (you can download free and ref all ebooks related administrative/office/secretary career…)

Comments

comments

5 Responses to “Office assistant job description”

  1. Good description thanks !!

  2. Adeagbo sunday Akintunde on May 14th, 2012 at 2:30 am

    I need more job description on the following position, Managing Director of an Facility Management Company, Office Assistance, Cleaning Supervisor. looking forward to hearing from you.

  3. I HEREBY APPLYING FOR THIS POSITION HERE MENTIONED AM AVAILABLE ANYTIME, SO GOOD IN SPEED TYPING DOCUMENTS, REPORTS AND ANY OTHER KINDS OF DOCUMENTS REQUIREMENT BY THE OFFICES CLIENTS.. WITH REGARDS JUSTUS.M

  4. MY SALARY EXPECTATION IS 45,000 KENYA SHILLING MONTHLY…

  5. can i apply this post actually i have 1.6 experience in back and front office …..

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