Office assistant job description
This post includes contents of job profile/tile such as: job purpose, key duties/responsibilities/tasks and related documents of Office assistant.
To set up Office assistant job description, you should ref topics below:
I. Sample duties/responsibilities of Office assistant
You can ref some functions as follows:
1. To supervise the performance of receptionists;
2. To record and maintain the minutes of the meetings of the Boards (management or directors);
3. To type and prepare documents as required;
4. To greet customers and senior members of the company; answer phone and receive messages sent to the company;
5. To provide assistance to staff members like answering, receiving phone calls and taking messages;
6. To be in charge of maintaining the Archives of the company;
7. To be responsible for distributing letters and notices to customers and shareholders;
8. To record checks and donations;
9. To ensure the front desk area to be cleaned and in tidy order;
10. To be responsible for sending mails at requests;
11. To be responsible for maintenance, upgrade and development of data collection system of the company to satisfy the required standards;
12. To be in charge of quality assurance duty for database management;
13. To provide training for the staffs in relation to data encoding and decoding;
14. To provide travel and accommodation expenses for employees at requests;
15. To provide assistance in preparing documents and reports;
16. To collect statistics for the program coordinators at requests;
17. To maintain the supply of office requisites;
18. To update and maintain mailing list of the company;
19. To upgrade the system at requests of the superiors or if necessary;
20. To support individuals at requests of the superiors;
21. To copy, paste and mail Board packages;
22. To communicate with lending banks;
23. To maintain an efficient and harmony working environment among employees, clients and mangers;
Base on the above job description, you can set up: KPIs, KRAs, job objectives/goals, job standards/requirements, job specifications/qualifications.
If you need more free Office assistant job description forms/templates/formats in details, please leave comments at the end of this post. You also can re-write this form in pdf/word file.
II. Related docs to job description:
• 14 office job descriptions samples.
• Administrative career ebooks (you can download free and ref all ebooks related administrative/office/secretary career…)