HR Audit Checklist

HR Audit Checklist

HR Audit Checklist

1. Purpose of the audit?

• To look for potentially serious problems (land mines)?
• To find areas needing improvement?
• To document processes for use in merger or reorganization?
• To address compliance issues?

2. Sources of data

• What do the written policies and procedures say?
• What do the HR managers say?
• What do the line managers say?

3. HR basics

• How many staff are there in HR (and related departments e.g. training)?
• What is the org chart for the HR department?
• What is the HR budget?

4. Strategic HR

• Where does the most senior HR person report in to?
• How much interest does top management have in HR issues?

5. Recruitment

• Are legal requirements met?
• Are the same processes used for all jobs, all locations?
• Are processes followed consistently?
• How are candidates sourced?
• How are candidates selected?

6. Compensation and benefits

• What variable pay practices are in place?
• How are pay increments decided?
• What is the benefits plan?
• Are the same processes used for all jobs, all locations?
• Are processes followed consistently?
• What are the different policy groups (e.g. management, clerical, union)?
• How is base pay policy set?
• What grading/job evaluation systems are used?
• Are there up-to-date job descriptions?

7. Workforce review

• Are processes followed consistently?
• Training and Development
• How much training is given?
• How is the training program managed?
• Are there any staff development programs?
• Are the same processes used for all jobs, all locations?
• Are processes followed consistently?
• Are there any critical skills shortages?
• Are there any critical succession issues?
• Is there anything unusual in the distribution of worker age, gender etc.?
• What workforce planning processes are used?
• What succession planning processes are used?
• Are the same processes used for all jobs, all locations?

8. Employee relations

• What unions exist and what jobs are covered?
• What collective agreements are in place, when do they expire?
• How many grievances are there per year?
• Are there any outstanding grievances?

9 HR Legal

• Are processes in place to manage compliance issues for all relevant jurisdictions?
• Is there any outstanding litigation?
• Are the same processes used for all jobs, all locations?
• Are processes followed consistently?

10. HRIS

• What technology is installed?
• How up-to-date is the technology?
• Is the data clean?
• Are there any important technology projects in progress?

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