HR assistant job description

HR assistant job description

HR assistant job description

This post includes contents of job profile/title such as: job purpose/role, job functions, key duties/responsibilities/tasks list and other documents related to HR assistant position.

You also ref top job materials for HR assistant as below (at the end of this post):

• 23 HR job descriptions
• 100 HR interview questions
• Top 9 skills for HR positions
• Top 12 books for HR management

Key duties/responsibilities of HR assistant

You can ref some job descriptions for HR assistant as follow:

Job description sample 1


• Prepare and place all internal and external advertisements for recruitment.
• Receive applications, record in HR Database and send acknowledgement letters to candidates who have applied for positions.
• Arrange interviews in accordance with panel member’s availability.
• Where HR is participating in interviews, organise interview space and set up the room for interviews.
• Prepare and send out successful and unsuccessful letters to candidates.
• Prepare all new contracts and employment package, follow up with interviewers on commencement formalities eg police checks, drivers’ licence…

2. Training & development

• Assist with the arrangements for organisational training.
• Collect incoming publications for training courses and investigate other training opportunities for staff.
• Book all training courses for employees.
• Record all training completed by employees in the HR Database.

3. Human resources database and personnel files

• Maintain the HR Data Base and regularly update the personnel information.
• Maintain personnel filing system.
• Provide Reports as required, and prepare reminder letters in relation to overdue Certificates eg First Aid, Police clearance, drivers’ license.

4. Workers’ compensation & safety

• Ensure all Workers’ Compensation claims documentation is completed and provided to insurer.
• Liaise with Insurer and Payroll about Workers Compensation Claims as required.
• Assist the HR Manager with the administration of the OSH Committee/Forum.

5. Appraisal management

• To assist with the administrative duties of the appraisal and salary review process

6. Administration

• Maintain and update personnel records for staff (paper and electronic)
• Record leave and staff changes
• Update the Staff Handbook as and when requested by the HR Manager
• Update the Managers’ Handbook as and when requested by the HR Manager
• Update the Matrix and any web pages
• Arranging meetings
• Arrange travel for the HR team
• Keep filing up to date
• Scan paperwork for electronic filing
• Produce reports from the personnel database

Job description sample 2

1. Schedules internal and external candidate interviews for recruiters.
2. Manages calendars and availability of recruiters, candidates, hiring managers and their interview teams. Sends candidates benefits brochures, parking/directions, and travel booking information (as appropriate).
3. Makes online parking reservations for candidates.
4. Handles reschedules and cancellations from recruiters, candidates, hiring managers and their interview teams.
5. Schedules interview debrief sessions for hiring managers and recruiters (as appropriate).
6. Utilizes Talent Acquisition electronic scheduling tool and Outlook calendaring.
7. Creates new hire orientation packets and assists in completing new hire paperwork (I-9s and Principles of Employment) at each orientation.
8. Front desk reception including receiving and directing candidates, employees, and venders into the Talent Acquisition department

Tips to write HR assistant job description

Top 7 job description forms.

5 steps to writer write an effective HR assistant job description.

12 tips to write HR assistant job description.

• Base on the above job description, you can set up: HR assistant daily tasks for job levels (such as entry level, junior, senior…), monthly tasks, weekly activities, HR assistant KPIs, HR assistant KRAs, HR assistant job objectives/goals, job standards/requirements, job specifications/qualifications.

HR assistant qualifications needed, job specification

You can use the KSA model (this model to identify key/core competencies/competency profile for HR assistant ) to determine job criteria for HR assistant position. HR assistant’s job standard includes the following elements:

1. Education, knowledge requirements (includes diplomat, degree, certification, training courses…)
2. Experience: (in KSA model, we use skills, not use experience).
3. Skills list/required (includes technical skills, soft skills, hard skills, management skills).
4. Abilities, attributes, traits, qualities:
5. Other characteristics: A general category for other personal như Factor personality, willingness, interest, motivation and licenses …

Below is list of HR assistant qualifications:

1. Demonstrated ability to multi-task, coordinate schedules and complete projects.
2. Demonstrated ability to process payroll for 200+ employees accurately and timely.
3. Demonstrated high level of accuracy in work with a strong attention to detail.
4. Demonstrated ability to provide exceptional customer service to client groups.
5. Collaborative team-player willing to provide assistance and perform various tasks as needed.
6. Computer proficient in Microsoft Office products (Word/Excel/Power Point/Outlook/Publisher) and HRIS software.
7. Knowledge and familiarity of the practices and principles of human resources including FMLA, ADA, benefits, employee relations, and providing customer service to various client groups.
8. Demonstrated knowledge of federal and state employment law and equal employment guidelines and policies.
9. Ability to learn various processes and policies quickly to effectively perform tasks and provide support as needed.
10. Ability to work effectively with site and corporate HR teams, as well as all levels of employees and management.
11. Demonstrated ability to effectively take action to solve problems while exhibiting sound judgment and successful stress tolerance.
12. Possesses effective written and oral communication skills.
13. Excellent organizational skills and methodical, with ability to efficiently manage time, including the ability to work effectively under pressure and deal with multiple priorities.
14. Demonstrated ability to handle confidential material and information in an ethical, professional manner.
15. - Bachelor’s Degree in Human Resources, Business Management, or related field.
16. 1 or more years of generalist HR or office experience with exposure to employee assistance responsibilities, payroll, benefits administration, employee recognition, training and development programs,
17. Experience working in a heavy manufacturing environment not necessary but helpful.

HR assistant career advice

Below are top useful guides for HR assistant career:

Top 9 skills for HR management
Top 12 books for HR management
• Top 120 HR forms
• 23 HR job descriptions
• Top 12 tips for career development
• Top 9 career path tips
• Top 14 career objectives
• Top 12 career promotion tips

HR assistant job search tips

Below are top materials for HR assistant job application:

• Top 15 ways to search jobs
Top 7 cover letter samples
Top 8 resume samples
• 100 HR interview questions
74 interview questions and answers
• Job interview checklist 40 points
• 13 types of interview questions and how to solve them
• Top 8 interview thank you letter samples

HR assistant performance appraisal

• 83 HR KPIs (this post includes metrics to measure HR assistant performance)
• 11 performance appraisal methods (includes appraisal templates and forms)
• Top 28 performance appraisal forms
• HR assistant KRAs/scorecard

HR assistant wages, salary

Below are useful materials for HR assistant wages, salary:

• Top 12 salary negotiation tips
• Top 9 tips to get high salary

Fields related:

The above job descriptions can be used for fields: Product HR, Trade HR, online HR, digital HR, channel HR, email HR, social media, international HR, retail, internet HR, sales HR, customer HR, regional HR, web HR, sports, hotel, strategic HR, associate HR, interactive HR, event, direct, technical, affiliate HR, fashion, global HR, it, restaurant, hospital, database…

If you need more free HR assistant job description forms/templates/formats in details, please leave comments at the end of this post. You also can save as this free file as pdf/doc or download free career, KPI ebooks at sidebar. Update: 2014.



2 Responses to “HR assistant job description”

  1. this is spot on.

  2. this post is full of sense and knowledge that should all of us must learn.

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