HR assistant job description

HR assistant job description

HR assistant job description

1. Key duties of HR assistant

1. Recruitment & selection


• Prepare and place all internal and external advertisements for recruitment.
• Receive applications, record in HR Database and send acknowledgement letters to candidates who have applied for positions.
• Arrange interviews in accordance with panel member’s availability.
• Where HR is participating in interviews, organise interview space and set up the room for interviews.
• Prepare and send out successful and unsuccessful letters to candidates.
• Prepare all new contracts and employment package, follow up with interviewers on commencement formalities eg police checks, drivers’ licence…

2. Training & development

• Assist with the arrangements for organisational training.
• Collect incoming publications for training courses and investigate other training opportunities for staff.
• Book all training courses for employees.
• Record all training completed by employees in the HR Database.

3. Human resources database and personnel files

• Maintain the HR Data Base and regularly update the personnel information.
• Maintain personnel filing system.
• Provide Reports as required, and prepare reminder letters in relation to overdue Certificates eg First Aid, Police clearance, drivers’ license.

4. Workers’ compensation & safety

• Ensure all Workers’ Compensation claims documentation is completed and provided to insurer.
• Liaise with Insurer and Payroll about Workers Compensation Claims as required.
• Assist the HR Manager with the administration of the OSH Committee/Forum.

5. Appraisal management

• To assist with the administrative duties of the appraisal and salary review process

6. Administration

• Maintain and update personnel records for staff (paper and electronic)
• Record leave and staff changes
• Update the Staff Handbook as and when requested by the HR Manager
• Update the Managers’ Handbook as and when requested by the HR Manager
• Update the Matrix and any web pages
• Arranging meetings
• Arrange travel for the HR team
• Keep filing up to date
• Scan paperwork for electronic filing
• Produce reports from the personnel database

2. Job specification of HR assistant

Job specification (KSAs) of HR assistant include: knowledge, skills, abilities conditions.

You can refer at: HR assistant job specification.

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Author: Tommy Doan,



2 Responses to “HR assistant job description”

  1. this is spot on.

  2. this post is full of sense and knowledge that should all of us must learn.

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