How to write a job description

How to perform / conduct a job description ? You should do 5 steps as follows for conducting / writing a person description.

Step 1: Collect job information

Using methods of job analysis in order to collect job information.
Collect all written job description used.
Analyze organization chart to identify job location.

Step 2: Task analysis.

Identify and list the critical tasks that have to be carried out of job.
With each task, you should answer question: how to do this task, and you will set up procedure, instructions. For each task, you should:

- Are arranged in order of importance that indicate the weight, or value, of each duty; weight of a duty

- Stress the responsibilities that duties entail and the results to be accomplished.

- Indicate the tools and equipment used by the employee in performing the job.

- Should comply with law by listing only the essential functions of the job to be performed.

Identify sub-task.
Identify elements of task:

- Frequency with which they are carried out.
- Chronological order
- 0rder of importance
- The main processes of management that are carried out.

Group related tasks should come under prescriptive headings to enable to a quick appreciation of the range of activities.

Step 3: Identify key results area, performance criteria

What are results of each task?
What are performance criteria for each task?

Step 4: Identify job specification and working condition

You should use post “contents of person specification” at the end of this post to identify person specification.

Step 5: Create a job description

Based on above contents, you group them into category as tasks, duties, knowledge, skills…
You also can refer to posts: contents of a job description and job description form as below in order to fulfile your job description.

How to develop job descriptions?

You can use “process method” (management by process) in ISO 9000 standard or job analysis methods in order to develop person description.

It is not difficult to create a job description if you use job description form as below.

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This entry was posted on Thursday, January 1st, 2009 at 4:40 am and is filed under Job description overview. You can leave a response, or trackback from your own site.

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