Employee warning letter

Employee warning letter



To Mr/Mrs

Sub. Warning Letter of absence

Dear Mr/Mrs.

It has been observed that you have proceeded on leave without prior permission of the concerned authorities, resulting in willful insubordination and gross negligence of duties, in your capacity as Designation.

Absenting yourself from duties without prior intimation is a misconduct for which you are making yourself liable for necessary action.

You are hereby warned to refrain from such activities; failure to do so shall invoke appropriate action.

You are further advised to submit a written explanation on your unauthorized leave as soon as you receive this letter or as soon as you resume duties.

Kindly treat this as very urgent.

For’ Company Name


Tips for Writing a Warning Letter to an Employee

Given below are the essentials that has to be taken care of before issuing a warning letter.

• Before issuing a warning letter to an employee, much thought has to be given as it tarnishes the work record of the employee. So verify and confirm the facts thoroughly.
• Cite the relevant policy or rule number (if any) in the beginning.
• Clearly mention the behavior of the employee for which the letter is being issued.
• Keep the letter concise and precise.
• Mention the action that would be taken, if the same things are repeated.

Related documents

HR career ebooks (you can download free and ref all ebooks related HR career…)



One Response to “Employee warning letter”

  1. what about below format… ********************************** To Mr/Mrs Department Sub. Warning Letter of absence Dear Mr/Mrs. It has been reported that in spite of earlier warnings over the past few months you are regularly absent from the duty without adequate reason or prior permission from concerned personnel (refer attached letters), which is strictly unacceptable and violation of company rules. In view of the above, you are hereby issued with this Final Warning Letter. Unless there is an immediate improvement or you repeat it, the Management will be compelled to take appropriate action against you without further notice. For’ Company Name Name: Designation:

Leave a Reply