Contents of a job description

Job description include 9 components as follows:

1.Contents of Job identification

• Job title: The title should be chosen carefully as it provides importance and status for the employee.
• Reporting relationships.
• Department.
• Job location
• Manager / Supervisor’s title: persons to whom the jobholder reports
• Job code (if applicable)
• FLSA status (exempt or non-exempt).
• Purpose and objective of the job: to identify nature of job.

2.Contents of Job duties

Duties: List of main task.

Responsibilities is the level of responsibility the job holder for examples:

• The amount of discretion allowed to make decisions;
• The difficulty, scale, variety and complexity of the problems to be solved;
• The quantity and value of the resources controlled; and
• The type and importance of interpersonal relations.

Employee Empowerment:

Organization should supply employees power to initiate change, thereby encouraging them to take charge of what they do.

Power can be:
• Participation and autonomy
• Innovation and acceptance of risk-taking
• Access to information
• Accountability for results
• Cultural openness to change

Employee relations

Employee relations includes internal relations and external relations

• Internal relations include with co-workers, supervisor / manager / subordinates.
• External relations include with “input” or “output” people for example: employees from other departments, customer, suppliers…

Supervision

• Extent of supervision
• Number of subordinates
• Job title of employee

Key result areas

Key result areas are the results or outcomes for which the job holder is accountable.

Standards of performance

Standards of performance lists the standards the employee is expected to achieve under each of the job description’s main duties and responsibilities.

3.Contents of Job Specifications

• Knowledge is an organized body of information that a person mentally possesses as a result of formal education, training, or personal experience.
• Skill requirements: skills include on the job skills and any specialized competencies.
• Experience: describe minimum experience required to perform job satisfactorily; may include preferred/desired experience).
• Abilities. Ability include physical ability, metal ability, aptitudes.

4. Contents of working conditions

Working conditions or job context refers to the conditions under which work is performed and the demands such work imposes on employees for example:

• Environmental conditions
• Job hazards / safety
• Machine, tools and equipments

Job specification should be avoided:

When conduct a job description, you should be avoided from elements as follows in compliance with labor law: race, color, religion, age, sex, national origin or nationality, or physical or mental disability…

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This entry was posted on Thursday, January 1st, 2009 at 4:50 am and is filed under Job description overview. You can leave a response, or trackback from your own site.

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