Administrative coordinator job description

Administrative coordinator job description

Administrative coordinator job description

This post includes contents of job profile/title such as: job purpose/role, job functions, key duties/responsibilities/tasks list and other documents related to Administrative coordinator position.

You also ref top job materials for Administrative coordinator as below (at the end of this post):

• Top 16 administrative job descriptions
• Top 64 administrative forms
• 74 administrative interview questions and answers
• Top 9 skills for administrative positions
• Top 12 books for administrative positions

Key duties/responsibilities of Administrative coordinator

You can ref some job descriptions for Administrative coordinator as follow:

Job description sample 1

1. Processes invoices and other miscellaneous payments for the department.
2. Responds to department inquiries (mail, phone, email) including communication with international grantees and colleagues.
3. Assists with the development and administration of various departmental programs and prepares reports.
4. Ad hoc duties as necessary to support the Information Services Department.
5. Makes arrangements for visiting grantees, including travel, lodging, transportation, etc.
6. Monitors invoices and presents graphic data reports.
7. Utilizes project management methodology to provide administrative support and coordination for the Project Management Office.
8. Serves as administrative support to the Information Services Department by performing responsible paraprofessional level administrative and technical duties.
9. Ensures that grants database is kept updated; supports all related grants tracking systems.
10. Supports creation of semiannual docket including data collection and analysis, write-up generation, and compliance.
11. Assumes the responsibilities of a Microsoft Office Applications super-user and end user trainer.
12. Provides administrative support to both the core and donor-advised fund grant-making teams, including correspondence, travel arrangements, scheduling, conference calls and events coordination, maintenance of office supplies and equipment, calendars, etc.

Job description sample 2

1. Manages basic office functions such as communications, meeting schedules, work plans, staff assignments, and distributing information.
2. Collects data for, prepares, and distributes reports and presentations using word processing, spreadsheet, and presentation software.
3. Updates office databases, lists, and files to ensure completeness and accuracy; maintains current information on department web site(s); maintains department archives and collections.
4. Conducts internet and/or database research and performs basic systems queries to locate information related to department activities.
5. Maintains department fiscal plans and budgets; assists in budget administration and invoice processing.
6. Provides basic information, instructions, and materials as requested by students, faculty, and others who contact the department.
7. May supervise office staff and student workers.
8. Performs related duties as assigned.

Job description sample 3

1. Works within a computerized online system to manage inventory, shipping, and fulfillment processes
2. Monitor order site to maintain accurate and on-time delivery schedules
3. Works with Warehouse Manager to manage existing, incoming, and outgoing inventory
4. Works with Program Manager to develop schedule and fulfillment project plans and updates, monitors, and coordinates client calendar of events
5. Create, edit and review documents, correspondence (including email correspondence), presentations, marketing items, and training materials. Ensures that these items are high quality and error-free, and a positive representation of the client.
6. Perform advanced word processing activities to develop presentations, reports, spreadsheets, graphs and other documents through Microsoft Office applications
7. Manages daily, weekly, and monthly reporting requirements (project management summaries for PM review)
8. Audit inventory as required
9. Works with marketing item and print vendors to maximize cost efficiencies and turnaround times
10. May occasionally be required to work non-standard days or work extended hours in support of contract events.

Tips to write Administrative coordinator job description

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5 steps to writer write an effective Administrative coordinator job description.

12 tips to write Administrative coordinator job description.

• Base on the above job description, you can set up: Administrative coordinator daily tasks for job levels (such as entry level, junior, senior…), monthly tasks, weekly activities, Administrative coordinator KPIs, Administrative coordinator KRAs, Administrative coordinator job objectives/goals, job standards/requirements, job specifications/qualifications.

Administrative coordinator qualifications needed, job specification

You can use the KSA model (this model to identify key/core competencies/competency profile for Administrative coordinator ) to determine job criteria for Administrative coordinator position. Administrative coordinator’s job standard includes the following elements:

1. Education, knowledge requirements (includes diplomat, degree, certification, training courses…)
2. Experience: (in KSA model, we use skills, not use experience).
3. Skills list/required (includes technical skills, soft skills, hard skills, management skills).
4. Abilities, attributes, traits, qualities:
5. Other characteristics: A general category for other personal như Factor personality, willingness, interest, motivation and licenses …

Below is list of Administrative coordinator qualifications:

1. Associate’s degree or equivalent
2. Bachelor’s degree or equivalent combination of training & education desirable
3. With Associate’s degree, 3–5 years related administrative coordination experience, including solid experience with 3 or more computer applications
4. With Bachelor’s degree, 1–3 years related experience (as above)
5. Strong organizational & analytical skills and aptitude for details

Administrative coordinator career advice

Below are top useful guides for Administrative coordinator career:

Top 9 skills for administrative management
Top 12 books for administrative positions
• Top 64 administrative forms
• Top 16 administrative job descriptions
• Top 12 tips for career development
• Top 9 career path tips
• Top 14 career objectives
• Top 12 career promotion tips

Administrative coordinator job search tips

Below are top materials for Administrative coordinator job application:

• Top 15 ways to search jobs
Top 7 cover letter samples
Top 8 resume samples
• 74 administrative interview questions and answers
74 interview questions and answers
• Job interview checklist 40 points
• 13 types of interview questions and how to solve them
• Top 8 interview thank you letter samples

Administrative coordinator performance appraisal

• 40 administrative KPIs (this post includes metrics to measure Administrative coordinator performance)
• 11 performance appraisal methods (includes appraisal templates and forms)
• Top 28 performance appraisal forms
• Administrative coordinator KRAs/scorecard

Administrative coordinator wages, salary

Below are useful materials for Administrative coordinator wages, salary:

• Top 12 salary negotiation tips
• Top 9 tips to get high salary

Fields related:

The above job descriptions can be used for fields: accounting, business, construction, retail, sports, healthcare, hotel, event, it, non-profit, medical, property, school, sales, university, restaurant, hospital, database…

If you need more free Administrative coordinator job description forms/templates/formats in details, please leave comments at the end of this post. You also can save as this free file as pdf/doc or download free career, KPI ebooks at sidebar. Update: 2014.

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